Employee Self-Service > Leave Requests

SimplePay enables you to manage leave requests via Self-Service, with the following functionalities:

Leave Overview Calendar

In order to better plan your leave dates and / or increase the chances of having your leave approved, you might want to look at a calendar that will give you an overview of when your colleagues are taking leave or which dates they have requested leave for.

You can access such a calendar by logging in to SimplePay and going to the Calendar section on the left-hand menu. However, if you do not see such a section, you will have to contact your Payroll Administrator first and ask them to enable it by going to Employees > Self-Service > Settings > Calendar Settings.

Submitting a Leave Request

  1. Log in to SimplePay and go to Requests > Leave Request.
  2. Click anywhere on the calendar to make the options appear next to the calendar.
  3. Select the relevant type of leave as well as the required days.
  4. Click Confirm.
  5. If you want to add more leave days to the same request, you could just click on the calendar again and repeat steps 3 and 4 above.
  6. You can attach any supporting documents to your leave request.
  7. You can also add a comment or message motivating why you are requesting leave.
  8. Click Save.

You should also see the name of the person(s) approving your leave. They will receive an email notifying them of the request and any comments added.

*Note: If an approver has not yet been assigned to you, you can still apply for leave but it will not be actioned until the leave approval structure has been configured. If necessary, please contact your Payroll Administrator and request that they do this.

Deleting a Leave Request

  1. Log in to SimplePay and go to Requests > Leave Request.
  2. Click Delete next to the leave request that you want to delete (if the Status is Pending).
  3. Click Confirm. The Status of the request will then change to Cancelled.

*Note: If a leave request has already been approved, i.e. the Status is Approved, you will no longer be able to delete it. In this case, you will have to contact your Payroll Administrator to delete the leave from their side.

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