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Pay Frequencies

Pay frequencies refer to when employees are paid, i.e. on what day and how often, e.g. weekly or monthly. You will need to add at least one pay frequency during the initial setup. You can also add/edit pay frequencies at any stage by going to Settings > Pay Frequencies.

Please note: Only monthly pay frequencies are available for now.

Add a Pay Frequency

  • Click Add.
  • Select "Monthly" from the first drop-down menu.
  • Select the last day of the period.*
  • Select the end date for your first payroll period, i.e. the period for which you will process your first set of payslips in SimplePay.**
  • Click Save.

*The last day of the period is the last day for which the employees will be paid and is not necessarily the same as the day on which they receive payment; for example, if your employees are paid for working until the last day of the month, but are paid early, on the 25th, you would select the 31st and not the 25th.

**You can also select a date in the past if you wish to back-capture historical data; however, we generally recommend using take-on balances instead. Please see this article for more information:

Custom Name

You can also specify custom names for your pay frequencies to better identify them. Once the feature is enabled, a new field called “Custom Name” will be added to your pay frequencies. To enable this:

  • Go to Settings.
  • Click Advanced, and select "General" from the dropdown.
  • Tick the Custom name field for pay frequencies box.
  • Click Save.

Edit Pay Frequency

You can also edit a pay frequency from the Pay Frequencies screen by clicking on the relevant pay frequency. You are able to change the Last day of period as well as the First payroll period end date.

Changing the Last day of period

You will be able to change the Last day of the period only if you do not have any finalised payslips for this pay frequency. This option should be used only if you initially chose the incorrect period end date, e.g. if you chose the 25th instead of the 30th when creating a monthly frequency. If the employees were historically paid on one date and will now be paid on another date going forward, you should create a separate pay frequency as explained above.

Changing the First payroll period end date

We do not recommend changing the first payroll period end date, as this could have an impact on all historical payslips.