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Override Payslip End Dates in Bulk

We are happy to announce the release of a new feature that allows you to override payslip end dates in bulk. This feature is used to extend or shorten the payment period for a specified payslip.

This feature is particularly useful for companies that have an annual shutdown and pay their employees upfront for the period that they are on leave. Of course, overriding payslip end dates in bulk is not exclusively for annual shutdowns and this feature can be used in various contexts.

For more information on how to use this bulk action, refer to our help articles:

We hope that this new feature enhances your payroll processing experience. If you have an annual shutdown in December, be sure to bookmark this blog post for use later in the year.

If you need any further assistance, please reach out to our support team.

Team SimplePay

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Small Changes Can Make a Big Difference

Sometimes small changes make a big difference, so you may spot some modifications that we have made to leave.

  • A new report

We have added a new report called Leave Days Report. This report shows the specific days that employees have taken/will take leave for the specified leave type and period. It complements our current Leave Report, which shows you the total number of leave days taken during the period, made up of the individual days shown on the Leave Days Report. This added leave report will simplify your payroll duties, as you can confirm leave dates with employees or managers. It is also useful in the management of employees and communication with other departments.

  • Visual tweaks to entitlement policies

We have made it clearer to see whether or not an employee is on the default company leave policy. When going to an employee’s profile and clicking on Leave > Entitlement Policies > Edit, (company default) will now display next to the leave policy if the employee is on the company’s default policy. In addition, we have updated the heading to display as Active Entitlement Policies.

You can still see the company default policy by going to Settings > Leave > View (next to the leave type) and scrolling to the bottom. However, we have changed the heading to Active Entitlement Policies (company defaults) to align with the changes made in the employees’ profiles.

We hope that these small changes will make a big difference in your payroll experience. If you need any help with leave management, refer to our help page here. For more information on reports, click here.

Team SimplePay

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Bulk Actions for Once-off Payslips

We are happy to announce that we have increased our bulk actions functionality to include bulk actions for once-off payslips. If you have multiple employees with once-off payslips and need to add items to these payslips, you can now do so in bulk by going to Employees > Bulk Actions.

From here, you can select either Payslip Inputs or Clocking Imports. Then click on Switch to once-off payslips and capture your data accordingly. Please take note of the following:

  • Payslip Inputs: As always, only once-off items (i.e. no regular items) can be added to once-off payslips.
  • Clocking Imports:  Only custom items with Payslip Inputs are supported for this method.

To read more about these functions, the following help pages are available:

Bulk Actions

Clocking Imports

If you need further assistance with this new functionality, please contact our support team.

Team SimplePay

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Welcome to SimplePay Hong Kong

We have officially expanded into Hong Kong!

SimplePay is an easy-to-use online payroll system which is designed to take as much as possible off your hands. We have taken the simple design used by SimplePay South Africa, Singapore and Ireland and have carefully adapted it to Hong Kong’s needs based on months of research and testing.

SimplePay Hong Kong ensures payroll for monthly paid (including hourly paid) employees is easy. Deductions for provident funds like MPF or ORSO are easy to set up with SimplePay Hong Kong. You can even download your monthly MPF Remittance Statements to submit to your scheme provider with the click of a button.

SimplePay creates an IR56B for each of your employees, which you can submit to the Inland Revenue Department together with your IR56A.

With SimplePay, leave is completely managed. We calculate and track entitlements, allow you to record leave and calculate the necessary leave pay in line with the requirements laid out by the Employment Ordinance. Through self-service, leave requests and approvals can easily be managed.

Visit our Features page for more information, or sign up for your free 30 day trial here.